Pre-publication draft. This policy uses the intended NiceTrax data practices described in the publisher checklist at the end. NiceTrax, LLC must verify every marked assumption and remove the checklist and this notice before publishing the app or relying on this policy.

NiceTrax, LLC

Privacy Policy

Effective date: September 10, 2026

NiceTrax helps people share live activity and location information with groups they choose. This Privacy Policy explains what information NiceTrax, LLC ("NiceTrax," "we," "us," or "our") collects through the NiceTrax mobile application, website, and related services (collectively, the "Services"), why we use it, when we disclose it, and the choices available to you.

1. Scope

This policy applies to information handled by NiceTrax through the Services. It does not govern the independent practices of Apple, Google, mobile carriers, device manufacturers, or third-party websites and services that you choose to use.

2. Information we collect

Account and profile information

When you create or manage an account, we collect information such as your name or display name, email address, authentication information, profile image if you choose to provide one, and account preferences. If you sign in through a third-party sign-in provider, we receive the information that provider makes available to us based on your settings and authorization.

Precise location and activity information

With your device permission, NiceTrax collects precise geolocation, including while the app is running in the background, when you start or participate in a tracking activity or enable live sharing. This may include coordinates, timestamps, route or track history, movement, speed, elevation, heading, accuracy, and activity status. Background access allows a track or group session that you started to continue when the app is not visible.

Groups, sessions, and content you provide

We collect information you create or submit, such as group and activity names, invitations or join codes, group membership, shared tracks, messages or notes if those features are offered, and other content associated with a tracking session. We also process interactions such as joining, leaving, starting, stopping, or sharing a session.

Device, usage, and diagnostic information

We may collect device and app information such as device type, operating system and app version, language, time zone, network information, IP address, app instance or device identifiers, feature interactions, performance data, crash logs, and diagnostic events. We use this information to operate, secure, troubleshoot, and improve the Services. We do not use precise location to build an advertising profile.

Push notification information

If you enable notifications, we process a push notification token and notification preferences so we can send operational alerts, such as group invitations, tracking-session events, safety-related session status, or account and service notices. You can change notification permissions in your device settings.

Subscriptions and support

If you purchase a NiceTrax subscription in the mobile app, Apple or Google processes your payment. We receive transaction-related information such as product, subscription status, purchase or renewal date, storefront, and a transaction identifier, but not your full payment card number. If you contact us, we collect your message, contact details, and any information you choose to provide.

We collect information directly from you, automatically from your device when you use or permit the relevant feature, from other users who invite you to or interact with you in a group, and from service providers such as sign-in, infrastructure, diagnostics, notification, and app-store providers.

3. How we use information

We use information to:

provide accounts, live tracking, route history, group coordination, cross-platform participation, subscriptions, notifications, and support;
show location and activity information to the people or groups you choose and keep an active session synchronized across devices;
authenticate users, prevent fraud and abuse, protect users and the Services, and enforce our terms;
monitor performance, diagnose crashes, understand feature use, and improve the Services;
communicate about account, security, subscription, support, and material service or policy updates; and
comply with law and establish, exercise, or defend legal claims.

Where applicable law requires a legal basis, we process information as necessary to provide the Services you request and perform our contract with you; based on your consent, including for device permissions; to pursue legitimate interests such as security and service improvement; or to comply with legal obligations. You may withdraw consent through the app or device settings, but doing so does not affect processing already completed.

5. Location and sharing controls

Precise location is central to live and activity tracking. NiceTrax requests location access in context, before using it, and explains why it is needed. Background location is used only to continue a user-initiated tracking or sharing session when the app is not visible. It is not used for advertising.

You can stop an active session or live sharing in the app and can change location permission at any time in your device settings. Disabling precise or background location may prevent live tracking, route recording, or group updates from working as intended. Where a feature can work without location, you may continue to use that feature.

NiceTrax is a coordination tool, not an emergency service. Location information can be delayed, unavailable, or inaccurate because of device settings, connectivity, battery state, environmental conditions, or other factors. Do not rely on NiceTrax to contact emergency services or prevent injury, loss, or separation.

6. Retention and deletion

We retain personal information only for as long as reasonably necessary to provide the Services, maintain security and business records, resolve disputes, and comply with legal obligations. Different information may be kept for different periods. Active account and group information is generally retained while your account is open. Tracking-session and route data is retained until you or an authorized group owner deletes it, the applicable product retention period expires, or the account is deleted. Short-lived operational logs and backups may remain for a limited period before they are overwritten or deleted.

You may delete individual tracks or sessions where the app provides that control. You can delete your account in the app, from Settings › Account & Profile › Delete Account and Data. That phone is signed out at once, and your other devices can no longer renew their sign-in, so each stops working within the hour; your display name and profile picture are removed from your share links at once, and deleting your account and the data we keep for it online, including your activities, their share links and their tracking history, starts about an hour later and can take a little longer to finish for an account with many activities; the activities saved on that phone are deleted at once. You may also request account and personal-data deletion at info@nicetrax.com, or as described on our account deletion page. We may need to verify your identity. Account deletion removes or de-identifies personal information associated with your account, including user-generated tracking data, unless retention is required for legal, security, fraud-prevention, or dispute-resolution purposes. A record that the account was deleted is kept for 40 days, backups age out within 35 days, and service logs, which may include activity identifiers and IP addresses, are kept for up to 90 days. Deleting your account does not cancel a subscription, which you manage with Apple or Google. Information already saved or independently recorded by another user may remain under that user's control.

Deletion of your NiceTrax account does not automatically cancel an App Store or Google Play subscription. Manage or cancel the subscription through the store where you purchased it. We may retain limited transaction records as required for accounting, tax, fraud prevention, or legal compliance.

7. Your choices and privacy rights

You can manage sharing sessions, group participation, profile information, and certain history from within the app. You can manage location and notification permissions through your device settings and subscription settings through Apple or Google.

Depending on where you live, you may have rights to request access to, correction of, deletion of, or a copy of personal information; to object to or restrict certain processing; to withdraw consent; and to appeal a decision on a privacy request. You may also have the right to lodge a complaint with your local data-protection authority. We will not discriminate against you for exercising an applicable privacy right.

California and other U.S. state privacy rights

If a U.S. state privacy law applies to NiceTrax and to your information, you may have the rights described above and the right to confirm whether we process your personal information. NiceTrax does not sell personal information or share it for cross-context behavioral advertising, and therefore does not offer an opt-out for those activities. Precise geolocation may be considered sensitive personal information. We use it only to provide the tracking and related functions you request and for permitted operational purposes, not to infer unrelated characteristics about you.

To submit a request, email info@nicetrax.com and describe your request and state or country of residence. We may ask for information reasonably necessary to verify your identity and authority. An authorized agent may submit a request where permitted by law, but we may require proof of authorization and verification directly with you. We will respond within the period required by applicable law.

We do not knowingly use or disclose sensitive personal information for purposes that require a right to limit under California law. We do not offer financial incentives for personal information.

8. Children

NiceTrax is not directed to children under 13, and we do not knowingly collect personal information from children under 13. Users must also meet any higher minimum age required in their country to consent to data processing without parental authorization. If you believe a child provided personal information in violation of this section, contact us so we can investigate and delete it as appropriate.

9. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information, including safeguards appropriate to sensitive location data. No transmission, storage system, or security measure is completely secure, and we cannot guarantee absolute security. Protect your account credentials and group invitations, use groups only with people you trust, and notify us if you suspect unauthorized access.

10. International users

NiceTrax is based in the United States. If you use the Services from another country, your information may be transferred to, stored in, and processed in the United States and other countries where we or our service providers operate. Those countries may have privacy laws different from those where you live. Where required, we use recognized safeguards for international transfers.

11. Changes to this policy

We may update this policy as our Services or legal obligations change. We will post the revised policy at this URL and update the effective date. If a change materially affects your rights or how we use personal information, we will provide additional notice when required, such as through the app or by email.

12. Contact us

For privacy questions or requests, contact:

NiceTrax, LLC
Email: info@nicetrax.com
Website: www.nicetrax.com

Publisher-only checklist — remove before launch. The policy above is a legally meaningful public statement. Confirm it against the final app, backend, SDKs, store disclosures, and launch locations. Replace the effective date when the final policy is published.

Items NiceTrax, LLC must verify

Account data: Confirm the actual sign-up fields, authentication providers, profile fields, and whether guests can use any features without an account.
Location: Confirm whether the app collects precise location, background location, elevation, speed, heading, inferred activity, and location when no sharing session is active. The final policy and in-app permission text must match exactly.
Prominent disclosure: Android background-location access requires a separate, clear in-app disclosure immediately before the runtime permission request. This web policy does not replace it. Apple permission-purpose strings must also explain the specific use.
Sharing model: Confirm who can view live location and track history, when visibility ends, whether links or join codes can be forwarded, whether group owners can export or delete data, and whether messages, photos, notes, emergency contacts, or public profiles exist.
SDK and vendor inventory: List every production provider for hosting, authentication, maps, geocoding, analytics, crash diagnostics, notifications, support, subscription management, and fraud/security. Confirm each provider's data, purpose, retention, and contractual privacy terms. Name providers in the policy if needed for transparency or local law.
Analytics and identifiers: Confirm which analytics events, IP addresses, advertising IDs, app-instance IDs, installation IDs, device IDs, and diagnostic fields are collected. If advertising, tracking across other companies' apps or sites, or data brokerage is added, revise this policy and complete any required consent and platform declarations before release.
Payments: Confirm that Apple and Google handle mobile subscription payments and that NiceTrax receives only the limited transaction information described above. Add any web payment processor if web subscriptions are offered.
Retention: Replace the general retention language with concrete periods or objectively defined criteria for live locations, track history, inactive accounts, server logs, analytics, support records, deleted data, and backups.
Deletion: The in-app account-deletion flow (Settings › Account & Profile › Delete Account and Data) and the web deletion-request page, https://www.nicetrax.com/delete-account.html, exist. Link the page directly from the Play listing, and publish this section's description of the in-app flow only once an app build offering it is in the stores. Verify deletion covers shared user-generated tracking data, subject only to disclosed legal exceptions.
Children: Confirm the intended minimum age, store age ratings, onboarding, marketing, and whether family or youth groups are expected. Obtain specialist review before knowingly serving children or collecting their precise location.
International launch: Identify launch countries, hosting regions, legal entity address, privacy representative or data-protection officer if required, lawful bases, transfer mechanism, and regulator contact details. Obtain counsel before offering broadly in the EEA, UK, Switzerland, or other regulated markets.
U.S. state laws: Confirm whether NiceTrax meets applicability thresholds in California or other states and whether any vendor activity is legally a sale, targeted-advertising disclosure, or sharing. Revise rights, appeals, and sensitive-data consent language as applicable.
Contact details: Confirm info@nicetrax.com is monitored for privacy and deletion requests. Add NiceTrax, LLC's full postal address before publishing, particularly if required in launch jurisdictions.
Store declarations: Ensure Apple's App Privacy answers and Google's Data safety form match the final app and this policy, including data collected by third-party SDKs. Put a privacy-policy link inside the app and in both store listings.

Legal review recommended. Store compliance is not the same as compliance with every privacy law. Counsel should review the final practices, launch jurisdictions, terms, and policy before publication.